Artificial Intelligence is no longer just a buzzword—it's a transformative force permeating all aspects of work. According to McKinsey's 2024 State of AI report, over 72% of companies have now implemented some form of AI, up from about 50% in the prior year, with adopters reporting an average 25% increase in productivity in targeted areas. Yet contrary to the stories of massive, months-long AI deployments, there are simpler, faster ways organizations can adopt AI to see immediate gains.
In my view, the future of AI adoption isn't about choosing a single approach, but rather integrating multiple strategies tailored to your organization's needs and maturity. Most companies will implement multiple approaches from the four paths below when integrating AI into day-to-day tasks in the years to come. Many organizations will simultaneously leverage direct access to AI tools (Path 1), embed AI into existing workflows (Path 2), and adopt vertical SaaS solutions with built-in AI capabilities (Path 3), while larger enterprises may additionally pursue custom AI integrations (Path 4).
Below is a comprehensive exploration of these four pathways, where they stand today, and why I believe they will define how businesses embrace AI in the coming years.
The most entry-level and broadly accessible approach is to sign up for a conversational AI chatbot from one of the leading large language model builders. These are tools such as OpenAI's ChatGPT, Anthropic's Claude, Grok3 by X, DeepSeek, or any other readily available option. Often, it's as simple as creating an account—sometimes for free, sometimes with a subscription for extra features or higher usage limits.
Beyond the obvious writing assistance, organizations are discovering creative applications through direct LLM access:
Financial institution ING reported that after providing ChatGPT Enterprise access to 4,000 employees, they observed a 12% increase in productivity for tasks involving documentation and analysis.
Despite its limitations, direct AI chatbot usage is where many organizations start. It's the quickest way to dip your toes into AI. And often, employees discover creative use cases—like summarizing meeting notes or generating step-by-step instructions for a task—once they become comfortable with prompting.
Below is an overview that organizations can use to see how advanced their employees are at using AI chatbots. Once they have employees using it for daily usage or as power users, it might be a good time to explore more advanced steps of AI usage, such as adding them into workflows for repetitive tasks.
The second category is all about systematically integrating AI into your daily processes—but without the complexity or expense of a huge enterprise project. This is where AI-enabled workflow builders (like the one we offer at 50skills) come into play. You take tasks that happen repeatedly—say, reviewing job applications, approving invoices, or analyzing questionnaire responses—and embed AI prompts or agents directly in the flow. This can be applied for limitless type of use cases, including any type of customer-, employee-, or citizen requests.
It starts with someone submitting information. Typically a human would then review that information and come up with a conclusion, e.g., invite a candidate to an interview, approve a bank loan, request additional information for an insurance claim. But instead of a human doing that, a range of AI Agents, with pre-defined prompts, knowledge, and structured outputs will review the case instead and come up with an AI conclusion.
That conclusion can then be embedded into any type of workflow, automatically solving cases, sending emails, creating documents – or just sending the AI findings to a human responsible for making the ultimate decision.
This could even be used in a teacher-student grading setting. Instead of teachers having to use questions with single-select options, you can now have open-ended questions asking things like "Who was Julius Caesar?" or "How did it feel to live in the Middle Ages?". Quizzes can be set up for students where they receive immediate AI feedback on their responses, telling them what answers they got right/wrong, how they can improve, suggesting next steps, and comparing their performance to other students. All this can be configured based on the student's age and learning level with appropriate feedback.
Implementation typically follows four phases:
The ROI can be substantial. Rather than rewriting your entire tech stack, you simply rewire a few key processes using plug-and-play AI modules.
This approach is especially compelling for all organizations that need immediate ROI. Larger enterprises often deploy 'Tiger-teams' to focus on 20% of processes that deliver 80% of the results. That's why some enterprises still have huge operations run by Excel spreadsheets with various macros – something that the 'Tiger-teams' never bothered to look into and solve.
Now the cost for building these automations has dropped significantly and could therefore be used much more widely, just like spreadsheet tools have done in the past.
The third way is to leverage vertical AI applications, i.e., industry-specific software where AI is already built into the product. Examples include:
Such vertical solutions are perfect for businesses that prefer an out-of-the-box "AI upgrade" for a core function—like compliance checks or sales forecasting—without messing around under the hood. It's essentially paying for a refined user experience built on top of large language models or specialized machine learning.
In rare circumstances, companies need (or want) to go all-in on a custom AI solution that requires months or years of development. They might already have done the search for a solution and nothing came up that meets their requirements. They might then decide to build or heavily fine-tune their own model, manage on-premise data centers for hyper-sensitive secrecy reasons, or hire specialized AI teams to handle mission-critical tasks.
Example: A multinational bank wanting to fully automate loan processing with advanced risk modeling. They may integrate multiple AI components: a custom LLM for analyzing loan documents, advanced machine learning models for credit scoring, real-time fraud detection modules, etc.
While these extensive projects grab headlines—like "MegaCorp invests $100M in AI overhaul"—they're not the only way to see real benefits from AI. Also, there's always the risk that this ends up becoming a huge project that looks great on paper but terrible in reality. With a user interface and setup that few understand and nobody dares to touch – similar to what we have seen with most setups of ERP system integrations worldwide.
As organizations progress beyond initial AI experimentation, establishing robust governance frameworks becomes a critical priority to ensure AI is deployed responsibly, effectively, and with appropriate human oversight. While the implementation paths describe how to technically deploy AI, governance addresses the equally important question of how to manage AI once it's operational.
Business leaders are understandably hesitant to put AI "in the driver's seat" making thousands of decisions daily without proper controls. Consider these scenarios:
These concerns aren't just theoretical—they represent real business risks that require structured approaches to mitigate.
AI governance borrows heavily from established process validation methodologies used in manufacturing and regulated industries. Just as pharmaceutical companies validate production lines before full-scale manufacturing, organizations must validate AI systems before broad deployment:
This methodical approach transforms AI implementation from a "plug and play" technology deployment into a strategic business process evolution.
Effective AI governance typically follows a progressive handoff model, where responsibility gradually shifts from humans to AI systems. Let's examine this through the lens of CV screening for recruitment—a process familiar to most organizations:
This approach provides a risk-free testing ground where you can answer critical questions: Would the AI have identified the same top candidates? Would qualified applicants have been incorrectly filtered out? What biases might exist in either human or AI evaluations?
During this stage, organizations typically discover that AI excels at identifying required qualifications and experience, while humans may better detect cultural fit indicators or unique transferable skills not explicitly stated.
This final stage delivers the efficiency benefits of automation while maintaining appropriate human oversight. With properly implemented governance, organizations typically report 70-80% time savings in initial screening while maintaining or improving candidate quality.
A common misconception is that implementing AI is a one-time event. In reality, it's an iterative process requiring ongoing refinement. Returning to our CV screening example:
This iterative approach applies universally. Whether in finance, healthcare, or customer service, organizations should:
No organization would immediately use AI to fully automate pilot onboarding or loan approvals without this kind of progressive validation. The key governance principle is to match the level of automation with the demonstrated reliability of the system for each specific task.
Practical AI governance requires both technological and organizational components:
For most organizations, governance is not about preventing AI adoption but ensuring it delivers sustainable business value while managing associated risks.
Looking across the four implementation paths, a common element emerges: all involve configuring AI "agents" - software entities that perceive, decide, and act. However, not all agents are created equal. Understanding the distinction between conversational agents and workflow-embedded agents is crucial for effective implementation.
In Direct Access implementations, employees interact with what appears to be a simple chat interface. Modern conversational agents can:
Example Scenario: A sales representative chats with an AI assistant about a prospective client, asking it to draft a proposal based on previous similar deals. The agent accesses the CRM, retrieves relevant information, and generates a draft. While powerful, this interaction is ephemeral - the next day, the representative would need to explain the context again or search for the previous conversation.
Limitations: Conversational agents excel at ad-hoc, on-demand tasks but struggle with:
When agents are integrated into workflows, they transform from conversational assistants into process automation engines:
Example Scenario: An airline creates an onboarding workflow for new pilots using a workflow builder. The process includes document verification, compliance checks, training scheduling, and equipment provisioning. AI agents are embedded at critical decision points:
Rather than asking a chatbot to handle this complex process ad-hoc, the airline can visualize the entire workflow, monitor progress across multiple pilot onboardings simultaneously, and maintain consistent quality.
Key Advantage: Workflow-embedded agents provide structure, visibility, and consistency impossible to achieve through conversational interfaces alone.
Vertical SaaS solutions typically pre-configure agents with industry-specific knowledge:
These domain-specific agents often combine conversational interfaces with structured workflows, allowing users to interact naturally while maintaining process integrity.
The most sophisticated implementations feature multi-agent systems working in concert:
Example Scenario: A bank's loan approval system might employ:
Most organizations will implement multiple agent approaches simultaneously:
A mature implementation might start with a conversational interface ("I need to onboard a new pilot") that then triggers a structured workflow with embedded agents handling each step of the process systematically.
The strategic question isn't which approach to choose, but rather how to deploy each type of agent for appropriate use cases - matching the right agent architecture to each business need.
During early AI hype cycles, pundits often highlighted massive enterprise deals that took years to deploy. While those do happen, most of us can't wait that long or don't have the budget for it. Thanks to off-the-shelf LLMs, AI-ready workflow builders, and pre-packaged vertical solutions, there's a more immediate and democratized way to implement AI:
Sure, the complex, enterprise-grade integration is sometimes necessary. But the vast majority of organizations—across healthcare, retail, finance, and beyond—will adopt AI in simpler, incremental ways. It's the easiest route to tangible results without overwhelming your team.
Start by piloting the simplest approach that meets your minimum requirements. You can always evolve toward more complex implementations as your organization's AI maturity increases.
Technical implementation is only half the battle. The other half—often determining success or failure—is cultural adoption. Organizations that excel at AI integration follow these principles:
According to Deloitte's Tech Trends 2025 report, organizations with formal AI change management programs are 2.6 times more likely to report successful adoption than those focused solely on technical implementation.
Elevator operators were once essential, then vanished when their work was automated. They had a hands-on job. They would manually start and stop the elevator, often using a large lever or wheel to control its speed. They had to align the car precisely with each floor—too high or too low and passengers could trip getting on or off. Operators also handled doors, announcing floors, and sometimes welcoming or assisting riders. These tasks required constant attention and skill.
But the transition wasn't instant. The first automatic elevators faced resistance. People were skeptical: "How can a machine know when to stop correctly?" "What happens if something goes wrong?" These concerns mirror today's AI skepticism.
Over time, push-button controls proved safer and more efficient than human operators. Trust grew gradually, until one day, the absence of an operator became normal—expected, even. Today, we'd find it strange to have a person operating an elevator.
This pattern repeats with each technological shift. Early automobiles were operated alongside professional "chauffeurs" who understood the complex machinery. Early computers required specialized operators. Today, both technologies are self-service and ubiquitous.
AI is following the same trajectory. We're in the early phase where we still say "AI-powered" or "AI-assisted" as a differentiator. Eventually, intelligence will be an assumed feature of all software—as unremarkable as an elevator that knows which floor to stop at.
The Industrial Revolution mechanized physical labor. AI is now poised to do the same for knowledge work, but at a vastly accelerated pace.
This transformation goes beyond simple efficiency gains. Just as factories fundamentally changed how physical goods were produced, AI will reshape the entire structure of knowledge-based organizations.
Three profound shifts are already emerging:
Organizations that view AI merely as a cost-cutting tool or productivity enhancer are missing the bigger picture. The real opportunity is reimagining how knowledge work happens—creating entirely new operating models that were previously impossible.
The winners won't just do old things better; they'll do entirely new things that were previously unimaginable.
The future of AI in business isn't simply about which model is the most sophisticated. It's about how effectively teams adopt AI, scale it across workflows, and ensure trust and transparency along the way.
Whether you're signing up for a simple chatbot (Path 1), embedding AI into routine workflows (Path 2), adopting vertical SaaS solutions (Path 3), or going all-in on complex enterprise integrations (Path 4), the end goal is the same: to make work more efficient, consistent, and human-centric.
The biggest hurdle is not building a better model—it's deploying AI in a way that fits seamlessly into day-to-day operations. Compliance, integration hurdles, and employee trust will determine how quickly and successfully AI becomes the "new normal."
Just as no one provider owns the entire internet, no single AI provider will monopolize the enterprise market. Savvy buyers will expect multiple options, selecting platforms and solutions that integrate smoothly with each other.
Much like lean manufacturing transformed factory floors, AI is about to redefine knowledge work. It will free people from mundane, repetitive tasks and turn workflows into continuously optimized systems.
Over time, AI will be so deeply woven into software that we'll stop calling it "AI-driven" and simply call it "how our tools work"—just like we no longer think about elevators as an "automated elevator". Until then, building trust is paramount: businesses need AI that is transparent, explainable, and compliant with regulations.
Whether you start by experimenting with a chatbot or pursuing a more comprehensive integration, the key is to start now. Early adopters gain a competitive edge by learning, iterating, and scaling faster than those who hesitate.
Restructure how work gets done. Control the infrastructure. Align AI with the needs of your people and processes. By making AI the foundation of your business operations—at a pace and scale that makes sense for you—you'll set the stage for sustainable growth in the years to come.
Kristjan Kristjansson is the Co-Founder & CEO at 50skills, a workflow builder designed to help businesses create flexible processes—complete with AI-driven steps—without deep code or long, expensive deployments. Kristjan's passion is showing organizations how to adopt AI in practical, scalable ways, so they can focus less on busywork and more on purposeful work.
References / Further Reading
(Listed alphabetically)
Anthropic – “Claude for Business on Integrating Large Language Models” (2025).
https://www.anthropic.com/claude-business
AWS. (2021). How Anthem Is Automating Claims Processing with AWS AI and ML.
https://aws.amazon.com/solutions/case-studies/anthem-ai-claims/
AWS Case Study: Anthem – “Anthem Transforms Claims Processing with AWS AI Solutions” (2024).
https://aws.amazon.com/solutions/case-studies/anthem-ai-claims/
Benedict Evans – “Technology Becoming Invisible,” Benedict’s Newsletter (2024).
https://www.ben-evans.com/presentations
Deloitte – “Tech Trends 2025: AI Transformation Strategies.”
https://www2.deloitte.com/insights/tech-trends-2025
Delta Air Lines CFO – Delta’s Digital Transformation: Q1 2024 Investor Report (2024).
Documents AI chatbot adoption and 20% reduction in call center volume.
https://ir.delta.com
H&M Case Study – AI Chatbot Implementation & Customer Service Transformation (2024).
Referenced in industry reports on AI-driven customer service results.
https://www.retailnews.ai/hm-chatbot-implementation
Harvard Business Review – “Practical Frameworks for AI Implementation” (2024).
https://hbr.org/ai-implementation-frameworks
Marc Andreessen – “On Automation and Jobs,” blog post at a16z.com (2025).
https://a16z.com/automation-and-jobs/
McKinsey & Company: ING Case Study – “Implementing a Generative AI Chatbot in 7 Weeks” (2024).
https://www.mckinsey.com/industries/financial-services/our-insights/ing-generative-ai-chatbot
McKinsey & Company – “The State of AI in 2024: Adoption, Value, and Business Integration.”
https://www.mckinsey.com/capabilities/quantumblack/our-insights/the-state-of-ai-in-2024
MIT Sloan Management Review – “AI in Every Workflow: The Rise of No-Code Automation” (2025).
https://sloanreview.mit.edu/ai-workflow-automation
NBER Working Paper No. 30901 – “Generative AI at Work: Productivity and Employment Effects” (2023).
Documents ~14% productivity lift from AI for customer support agents.
https://www.nber.org/papers/w30901
OpenAI – ChatGPT Enterprise Documentation (2025).
https://openai.com/enterprise/documentation
Stanford AI Index – Annual Report on Enterprise Adoption of AI (2025 edition).
https://aiindex.stanford.edu/report/
TD Bank Press Release – “TD Bank Launches AI Mortgage Pre-Approval in Seconds” (May 2024).
https://news.tdbank.com/2024/05/ai-mortgage-preapproval-seconds
Unilever HR Blog – “How AI Revamped Our Hiring Process” (2023).
Details the impact of HireVue and Pymetrics on reducing time-to-hire by 75%.
https://www.unilever.com/careers/hr-blog/ai-hiring
Upstart. (2021). Case Study: Associated Credit Union.
https://info.upstart.com/hubfs/Resource%20PDFs/Upstart%20Associated%20Credit%20Union%20Case%20Study.pdf
World Economic Forum – “Future of Jobs Report: AI’s Impact on Knowledge Work” (2024).
https://www.weforum.org/reports/future-of-jobs-2024/