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Managing asset returns during offboarding doesn’t have to be a manual process. This workflow template automates reminders and tracks returned equipment, helping you recover devices, access cards, and other assets efficiently.
This template helps coordinate the return of company assets from departing employees through automated reminders. By ensuring employees return all company property, organizations can maintain a clear inventory and minimize the risk of loss or damage.
Template Workflow:
1. Action: Input Form
Collect departing employee's contact information (e.g., email, phone number) and last working day. Also, gather a list of company assets assigned to the employee, such as laptops, phones, and access cards.
2. Action: Send Email
Send an email to the departing employee with a list of company assets to be returned and the deadline for returning them.
Subject: Return of Company Assets - {{employee_name}}
Message: Hi {{employee_name}}, as part of the offboarding process, we kindly request that you return all company assets assigned to you. Please find the list of items below:
_* Laptop: {{laptop_details}}*
_* Phone: {{phone_details}}*
_* Access Card: {{access_card_details}}*
(Include any additional company assets as needed)
Please return these items to the HR department or your manager by {{deadline}}. If you have any questions or need assistance, please reach out to the HR department. Thank you!
3. Action: Send Email Reminder
Send a reminder email to the departing employee 48 hours before the deadline to return company assets.
Subject: Reminder: Return of Company Assets - {{employee_name}}
Message: Hi {{employee_name}}, this is a reminder to return all company assets assigned to you by {{deadline}}. If you have already returned the items, please disregard this message. If you have any questions or need assistance, please contact the HR department. Thank you!
4. Action: Input Form
Collect confirmation from the HR department or the manager that the company assets have been returned and are in good condition.
5. Action: Send Email to HR
Send an email to the HR manager with a summary of the returned company assets.
Subject: Company Assets Returned - {{employee_name}}
Message: Hi HR Manager, {{employee_name}} has returned all company assets assigned to them. Here is a summary of the returned items:
_* Laptop: {{laptop_details}}*
_* Phone: {{phone_details}}*
_* Access Card: {{access_card_details}}*
(Include any additional company assets as needed)
Please update the company inventory accordingly. If you have any questions or need further information, please contact {{employee_name}} or their manager. Thank you!
This template helps coordinate the return of company assets from departing employees through automated reminders. By ensuring employees return all company property, organizations can maintain a clear inventory and minimize the risk of loss or damage.
Template Workflow:
1. Action: Input Form
Collect departing employee's contact information (e.g., email, phone number) and last working day. Also, gather a list of company assets assigned to the employee, such as laptops, phones, and access cards.
2. Action: Send Email
Send an email to the departing employee with a list of company assets to be returned and the deadline for returning them.
Subject: Return of Company Assets - {{employee_name}}
Message: Hi {{employee_name}}, as part of the offboarding process, we kindly request that you return all company assets assigned to you. Please find the list of items below:
_* Laptop: {{laptop_details}}*
_* Phone: {{phone_details}}*
_* Access Card: {{access_card_details}}*
(Include any additional company assets as needed)
Please return these items to the HR department or your manager by {{deadline}}. If you have any questions or need assistance, please reach out to the HR department. Thank you!
3. Action: Send Email Reminder
Send a reminder email to the departing employee 48 hours before the deadline to return company assets.
Subject: Reminder: Return of Company Assets - {{employee_name}}
Message: Hi {{employee_name}}, this is a reminder to return all company assets assigned to you by {{deadline}}. If you have already returned the items, please disregard this message. If you have any questions or need assistance, please contact the HR department. Thank you!
4. Action: Input Form
Collect confirmation from the HR department or the manager that the company assets have been returned and are in good condition.
5. Action: Send Email to HR
Send an email to the HR manager with a summary of the returned company assets.
Subject: Company Assets Returned - {{employee_name}}
Message: Hi HR Manager, {{employee_name}} has returned all company assets assigned to them. Here is a summary of the returned items:
_* Laptop: {{laptop_details}}*
_* Phone: {{phone_details}}*
_* Access Card: {{access_card_details}}*
(Include any additional company assets as needed)
Please update the company inventory accordingly. If you have any questions or need further information, please contact {{employee_name}} or their manager. Thank you!
