Request to change working hours workflow template

Easily manage working hours requests with an automated system that ensures ACAS compliance, speeds up approvals, and keeps everyone informed with instant notifications.

How it works:

1. Submission: Employees complete an online form through the company portal, making it quick and easy to submit their working hours adjustment request.

2. AI validation: The system verifies that the selected date is valid, ensuring it is neither in the past nor more than six months into the future. It also checks that the requested working hours fall within the allowable range of 10% to 100% and that the new working hours differ from the employee’s current schedule.

3. Automated processing:

• If valid, a preapproved contract appendix with company branding is automatically generated, ensuring consistency and compliance.
• The document is routed for digital signatures from both the manager and employee, and can seamlessly integrate with your preferred e-signature platforms such as DocuSign or GetAccept.
• Your payroll system is automatically updated upon signature.

4. Manual review (if required):

• If errors are found, HR receives an email notification to review the request.
• HR can manually approve, adjust, or reject the request.

Want to enhance your process?

Depending on the nature of the request, additional approval steps can be introduced. For instance, working from home requests may require different form fields compared to adjustments to specific working hours. Approvals can be routed to a manager for review or automatically approved based on company policies, ensuring a smooth and compliant process.

Why use this workflow template?

• Save time: Reduce administrative burden by automating tedious tasks and approvals.
• Reduce errors: Eliminate inconsistencies and ensure accuracy throughout the process.
• Stay compliant: Automatically align with company policies and regulatory requirements.
• Improve speed and efficiency: Process requests quickly, reducing delays and bottlenecks.
• Keep everyone informed: Automated notifications ensure all stakeholders remain updated.